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North Carolina and South Carolina Rare Bird Report Form

Use this form to report a rare bird sighting for review by the North Carolina or South Carolina Bird Records Committee.

Please note that fields with an underlined label are required. Other fields may be left blank if not applicable, but please be as thorough as possible.

The report is plain text; you may not use any html tags.

Type of report This report is for: Bird Records Committee Briefs for the Files

Please read “Is my bird rare?” (at right) before making a selection.

Identification Species common name:
Species scientific name:

Location

In what state was the bird sighted?
In what locality was the bird sighted? (county, town, lake, refuge, etc.)
In what habitat was the bird sighted?

Latitude and longitude, if known—Select a format for coordinates:

Decimal degrees	e.g., 33.523760
Degrees, decimal minutes	e.g., 33° 31.426′
Degrees, minutes, seconds	e.g., 33° 31′ 25.54″
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Latitude:

Longitude:

Latitude
Longitude

Latitude	°	′
Longitude	°	′

Latitude	°	′	″
Longitude	°	′	″

Date and time of observation

First:		Approx. time: :
Last:

Conditions of observation

Duration of observation:
Distance from bird(s):
What optical equipment was used to view the bird(s):
Lighting/Viewing conditions:
Weather conditions:

Photography

Were photos taken?		I have uploaded photo(s) to the Carolina Bird Club photo gallery
Are digital photos available?		Yes, already done No, but will do later No
Are film photos available?		Upload photos to CBC photo gallery now

If photographs are available on a website other than the Carolina Bird Club photo gallery, enter the URL here. Note: this is the only field in this form where a URL is allowed.

URL for photos

Note: Even if you have published photos on a personal website, please consider contributing at least one or more voucher photos to the Carolina Bird Club gallery.

Numbers

Indicate the number of individuals of each gender sighted:

Males: Females: Unknown gender:

Indicate the number of individuals of each age sighted:

Adults: Sub-adults/juveniles/immatures: Unknown age:

Indicate the number of individuals of each plumage sighted:

Breeding: Winter: Year-round:

Other plumage (describe):

Description

Please describe the bird(s):

Please describe the bird's behavior:

Please describe any vocalizations the bird made:

Please describe field marks expected, but not seen (and why not seen?):

Please describe variations in any expected field marks:

Please list similar species and describe how you eliminated them:

Describe your experience with this and similar species with which it might be confused:

Please list field guides that were consulted to make your identification:

Observer information

Your name
Your address
Your phone number
Your e-mail address
Please list names of any other observers of the bird(s)

Report dates

Date when this report was prepared (if prepared on paper or other medium prior to submission of this electronic form.):
Date when field notes were made, if any:
Please select the option that most appropriately describes the point at which field notes were made:

Review your report

Click on "Continue" to review your report. You will have a chance to make corrections if necessary.

Is my bird rare?

Thank you for choosing to report your rare bird sighting to one of the Bird Records Committees of the Carolina Bird Club. The Bird Records Committees are interested in reports of exceptionally rare birds, ones that have never, or very seldom, been reported in the state before. The committees review these reports in order to determine whether the species should be accepted to the official list of birds that have been seen in the state. Accordingly, the reports must be very carefully researched and documented.

We understand the excitement that comes with seeing a bird for the first time, but just because you have never seen a certain bird before does not necessarily mean that it is rare. Please take a couple of minutes to research whether the bird that you have seen is actually exceptionally rare.